LMS Collaborator 3.2 – Task Archive, Integration with Google Gemini, and a Redesigned “Resource list” Page
Some people update their wardrobes for summer, but we’re continuing to revamp the platform’s design.
But it’s not just about the visuals!
This time, we’ve focused on improving features designed to make administrators’ jobs easier, such as creating a task archive, integrating with Google Gemini, changing passwords via phone number, and the ability to reset all bonuses in just a few clicks.
In short, please welcome LMS Collaborator 3.2.
1. Task archive
We know from experience that, over time, a considerable number of tasks with strict deadlines pile up. And now these performance reviews—which employees were supposed to complete between May 1 and May 5, way back in 2019 — are not only an eyesore but are also getting in the way of our work in 2026.
There are more and more of them every day. All the reports from there have long since been collected, but you can’t delete these tasks because the workers’ training history would simply be erased.
Sounds familiar, doesn’t it?
That’s why we’ve added an “Archive” tab in our new version, where you can move tasks that are no longer relevant so they don’t get in the way.
The process is simple and requires just a few clicks. For a single task, simply select it from the list and click the “Archive” button. If there are multiple tasks, you can archive them all at once using the bulk action feature. After that, the tasks will disappear from this tab, but they won’t be lost.
If you go to the archive, you’ll find them there. You can still view their reports and logs of sent notifications, as well as restore or delete them, but these tasks cannot be assigned, edited, or used in automation plans, nor do they appear in the calendar, training catalog, or individual development plan.
If we need to do something with them, we first restore them from the archive, and only then perform the necessary actions.
By default, archived tasks are not visible to users. For those who wish to make them visible, we have provided an additional option located on the Policies page under “Tasks.” Simply enable the “Show the user tasks that have been moved to the archive” feature so that they can view them.
2. Integration with Gemini
It seems the world has now split into two camps: those who prefer ChatGPT, and those who rely exclusively on Google Gemini for their daily tasks. As for us, the LMS Collaborator team, despite having our own personal AI favorites, is doing everything we can to ensure you don’t have to compromise and can create your learning materials using your preferred provider.
So now, in addition to ChatGPT and Amazon Bedrock, our platform also offers seamless integration with Gemini. Simply select the service from the list, specify the desired model and API token to connect. After that, everything works exactly the same way as with other AI providers.
Improve your texts, find images to go with them, and generate questions for quizzes and surveys — all in just a few minutes!
3. Redesign of the “Resource list” page
3.1. Migrating the feature for adding resources to categories via a bulk action to the new design
First and foremost, it’s important to understand that by “design update” we don’t just mean replacing icons (although, admittedly, that was done as well), but simplifying the overall logic of how the system works.
For example, how much time do you spend searching for the resources you need?
When there are a lot of them, even a simple task like this can take more than an hour. With the bulk move feature, you can select multiple resources at once and move them to the category of your choice.
3.2. Migration of the resource creation page to the new design
With each new version, more and more system elements are gradually being updated to the new design. This time, it’s the resource creation page’s turn. First, just like when creating a task, a list of resource types pops up. Select the one you need, and you’ll be taken directly to the page for creating that resource.
- “Page” resource
First, click “Add” and select “Page.” Then, enter the title and description of the resource, click the dropdown menu, select its type from the list, and check the categories to which it belongs. Next, if you want it to appear in the knowledge base, click the “Access” tab and select, for example, the “Available to everyone” option.
The same applies to tags.
We now have a separate modal window for selecting authors and co-authors. Upload the resource cover and the image for the task card, and attach the necessary files. And finally, save your new page.
- “Adaptive page” resource
Here, the functionality is almost the same, but with access to a separate editor offering additional settings. It’s simple: just click the “Edit” button, fill in the content, and save your changes.
- “File” resource
The process for creating this resource is the same as for the previous ones, with one difference: the inclusion of a file upload section. The system will prompt you with the formats you can upload.
Let’s say we want to upload a PDF. If needed, you can immediately convert it into a “Presentation” resource. If there’s no need for that, we’ll save it as a separate file for download.
There is a wide variety of formats available to you.
If you upload a JPEG or PNG image, it will be displayed as a picture when viewed. In the case of spreadsheets or documents, they will appear as downloadable files. As for audio files, they have their own built-in players for playback.
If you have unsaved changes on this page—or any other page with the new design — the system will always ask you if you’re sure you want to log out, so you don’t accidentally lose all your previous work.
- “Video” resource
Here, the process is almost the same as with files. The platform has two separate sections for uploading the video itself and its subtitles. From there, you can select additional options, such as allowing downloads, automatically playing the video upon opening, or displaying it in the info box on the guest page — and, of course, uploading a cover image.
- “Link” resource
This section is pretty straightforward. Select the source, paste the link to it, set the frame height, and, if you like, choose to open it in a new window. Done — just save it.
- “HTML-file” resource
First, we need to select the ZIP archive from which the HTML will be extracted. Next, we choose the source file and save the changes. Options for adjusting the frame height and opening the file in a new window are also available.
- “SCORM” resource
The steps for creating it are almost identical to those for an HTML file, with the sole difference being the ability to award a 100% score upon completion of the course. All other settings are already familiar to us from previous resources.
- “Gallery” resource
Sometimes a single image isn’t enough for training—you need several. That’s exactly why we’ve included an option for a gallery of uploaded images, which can be viewed and scrolled through using a special player.
What’s new here compared to the old design?
The first and last slides are now marked separately. When you hover over them, you can delete either one or reorder them in the view. Another feature is the option to automatically play the images when the file is opened.
