AI in LMS Collaborator: test generation, smart search, and your personal editor
How many hours does your team spend creating tests for each new course? Has it ever happened that an employee searches for an answer in the Knowledge Base but cannot remember the exact wording from the instructions? How many times have you had to rewrite the same material to adapt it for different positions? These routine tasks take up valuable time that could be spent on strategic L&D initiatives.
We have found a solution so that you can forget about these issues. We are pleased to present a new feature in LMS Collaborator 3.0 – integration with AI services.
This is not just routine automation, but a real transformation in the approach to creating and managing educational content. Now you can generate tests from existing materials in minutes, quickly find the information you need by content, and adapt content to different skill levels.
No experiments with new AI models – only tools you have tested (OpenAI, Amazon Bedrock) with advanced capabilities for staff training. Your data remains under your control, and AI becomes your personal assistant within the LMS. With LMS Collaborator 3.0, your team can focus on strategic L&D tasks, entrusting the routine to artificial intelligence.
How LMS Collaborator 3.0 integration with AI works
LMS Collaborator acts as an intermediary between you and your AI provider. If you already have a paid OpenAI (Chat GPT) or Amazon Bedrock account, you connect it to LMS and use AI features as a tool that performs specific tasks within the platform — where it is needed for content and learning.
What this means in practice:
– You use your own API keys and corporate accounts.
– All data remains between you and your AI provider.
– LMS Collaborator does not store your requests on its services or analyze them.
We are not limited to the current list and are already planning integrations with other leading AI services so that you can choose the best solution for you.
4 AI tools that will change the way you work
1. Smart AI search: understanding by context
AI search helps you find materials in the Knowledge Base not by exact word matches, but by the meaning of your query. Thanks to semantic analysis, the system understands the context and meaning of a phrase, even if you made a mistake in the wording or don’t remember the exact name of the document.
Why is this convenient? You can quickly find answers to questions and materials, even if you only remember part of the topic or the general context.
Example of use: You are preparing for your annual performance review and are looking for instructions on how to assess competencies, but you cannot remember the exact name. Just type “how to assess competencies” into the Knowledge Base, and LMS Collaborator will instantly show you relevant documents, presentations, resources, and discussions.
2. AI quiz generation: from content to knowledge testing in minutes
No need to spend hours coming up with questions for a new course. AI will analyze your teaching material and generate ready-made test questions that you can simply edit.
How it works, or 3 steps to a ready-made quiz:
Step 1. Selecting a source.
On the test creation page, click the button with the AI icon and select the material on which you want to base your questions. This can be a resource page or a responsive page.
Step 2. Settings.
Specify the desired number of questions and their type: single or multiple choice, or open-ended.
Step 3. Finalization.
AI generates a list of questions, and they are immediately added to your test. If you wish, you can also edit the text or regenerate the questions.
How is this convenient? You get a quick draft of the test that you can supplement and adapt to your standards. This saves hours of work and allows you to create test materials immediately after updating or publishing new content.
Example of use: Let’s imagine that the sales department has just received an updated description of a new product. The material has already been uploaded to LMS Collaborator. Now you need to quickly assess whether sales managers understand the key features, benefits, and value of the product. AI-generated tests will help you create a list of questions about new features, competitive differences, and product usage scenarios in just a few minutes.
3. Creating resource pages: your personal AI assistant
AI becomes your content assistant in the LMS Collaborator editor. It helps you create resources, improve text, adapt style, and supplement learning pages.
How it works:
Select text and AI will suggest commands to improve it:
- Create a theme template.
Creates a logical structure for the page from scratch. - Improve the quiz.
Edits text, making it more coherent, understandable, and stylistically consistent. - Simplify the text.
Simplifies complex terms and long constructions. - Explore the topic.
Explores the topic in greater detail. Adds explanations, examples, and context. - Shorten the text.
Shortens text while retaining key ideas and content.
After generation, the result opens in a separate window: you can view, edit, and only then paste the text into the page.
Why is this convenient? AI speeds up the creation of resource pages while maintaining your corporate style and content requirements. It helps adapt complex materials for different employee groups, reduces editing time, and allows content authors to focus on content rather than technical details.
Example of use: You need to explain the principle of a new business process to your employees. With the help of AI, you can create three versions in minutes: a simplified one for beginners (Junior), an extended one for specialists (Middle), and a strategic one for managers (Senior).
4. Selecting illustrations for content: visualization without designers
Fill your courses with high-quality visual content without wasting time searching for images manually. AI helps you quickly find images that match the content of your material.
How it works: You select a piece of text (at least 50 characters) in the editor, and artificial intelligence analyzes it and automatically generates keywords. The system then searches professional free image services using these keywords and offers you the most relevant options. All you have to do is choose the one you like best.
Why is this convenient? It saves time searching for images and helps make resources visually appealing without the involvement of a designer.
Example of use: You need to create a health and safety course for production floor employees. You describe the mandatory personal protective equipment. Highlight the sentence “Always wear a protective helmet on the production site” and the AI will select a realistic illustration of a worker wearing a helmet at a construction site. Such an image will not only attract attention, but also clearly visualize the rule, helping to remember it better.
Data security: your data remains yours
We understand how important corporate information security is. That is why integration is based on the principles of privacy:
- No training on your data. LMS Collaborator does not use your information to train AI models. All content you submit for analysis or generation remains within your ecosystem.
- No storage by the provider. By using paid versions of AI, you are guaranteed that the provider does not store your data for its own purposes and does not use it to improve its algorithms.
- Privacy. Interaction takes place through your company’s encrypted API channel. This means that you are using a “clean” private model, rather than public interfaces where data may be accessible to other users.
LMS Collaborator 3.0 with AI is not just an update, it’s a new level of efficiency for your L&D strategy.
Why is it dangerous to use free AI tools?
Volodymyr Dudnyk, QA Team Lead, LMS Collaborator
The use of free AI chats and tools in companies that work with confidential or sensitive information is associated with a number of significant risks.
First, such services usually do not guarantee complete control over the transferred data. User requests may be stored on third-party servers, used for analysis or model improvement, and processed in jurisdictions with less stringent information protection requirements. As a result, internal documents, trade secrets, code snippets, or personal data may be inadvertently disclosed to third parties.
Second, free AI tools rarely provide the legal guarantees necessary for corporate use. They typically do not offer data processing agreements (DPAs), do not comply with regulations such as GDPR, and may conflict with the terms of NDAs or contracts with customers and partners.
Another risk is the lack of transparency regarding whether the data entered is used to train models. Free plans often do not allow you to completely opt out of such use, creating the possibility that internal information may reappear in the system’s responses in the future.
In addition, free services typically lack corporate access control mechanisms: user roles, audit logs, or integration with authentication systems. This makes it difficult to track employee actions and respond to potential security incidents.
Finally, the limited reliability of AI responses should be taken into account. Models can generate inaccurate or fabricated information, which is particularly dangerous in legal, financial, or medical contexts where mistakes can lead to real-world harm.
Therefore, free AI tools should only be used for general, non-critical tasks. When working with sensitive information, companies should choose corporate or isolated solutions with clear security guarantees and regulatory compliance.
Conclusion
AI integration in LMS Collaborator is not about replacing your L&D team with technology. It’s about freeing up experts’ time from routine tasks so they can focus on what really matters: development strategies, analyzing employee needs, and creating unique learning experiences.
- AI generates quizzes, but the final questions are up to you.
- AI offers text options, but you add expert insight and corporate context.
- AI finds materials in seconds, but understanding what the team needs comes from people.
You remain the author, strategist, and expert. AI becomes your reliable assistant, working quickly, accurately, and always ready to help. This is how we see true digital transformation in corporate training, where technology empowers people rather than trying to replace them.
Try LMS Collaborator. Contact our team for a personalized demo and learn how AI can complement your L&D department’s work today.
