{"id":5186,"date":"2020-05-05T11:32:02","date_gmt":"2020-05-05T09:32:02","guid":{"rendered":"https:\/\/blog.collaborator.biz\/?p=5186"},"modified":"2021-11-16T13:28:13","modified_gmt":"2021-11-16T11:28:13","slug":"onboarding-in-lms","status":"publish","type":"post","link":"https:\/\/collaborator.biz\/en\/blog\/onboarding-in-lms\/","title":{"rendered":"How to Organize Onboarding of Employees Using LMS"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_1 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/collaborator.biz\/en\/blog\/onboarding-in-lms\/#What_can_be_improved_due_to_LMS\" >What can be improved due to LMS?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/collaborator.biz\/en\/blog\/onboarding-in-lms\/#1_Automatize_the_adaptation_process\" >1. Automatize the adaptation process<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/collaborator.biz\/en\/blog\/onboarding-in-lms\/#2_Make_the_adaptation_program_individual\" >2. Make the adaptation program individual<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/collaborator.biz\/en\/blog\/onboarding-in-lms\/#3_Simplify_access_to_information\" >3. Simplify access to information<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/collaborator.biz\/en\/blog\/onboarding-in-lms\/#4_Real-time_control_of_the_results\" >4. Real-time control of the results<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/collaborator.biz\/en\/blog\/onboarding-in-lms\/#5_Access_to_knowledge_on_demand\" >5. Access to knowledge on demand<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<p>Have you ever wondered what kind of impression your company leaves on newcomers on the grounds of its adaptation program? The first impression is the most important one. It is this<br \/>\nimpression that defines whether the new employee will become part of your team or leave after a week of probation.<br \/>\n<!--more--><br \/>\nThe general impression of the company will be based on the way you organized the adaptation<br \/>\nprocess. Are you familiar with a situation when a new employee joins the company at an<br \/>\nunfavorable time? All managers are busy with important business tasks and physically do not<br \/>\nhave time to work with the trainee thoroughly. And he needs to be familiarized with the<br \/>\nresponsibilities, the corporate environment of the company and get to work as promptly as<br \/>\npossible.<\/p>\n<p>In this case, onboarding turns out to be a dry and hasty process: all necessary documents have been filled out, the new employer has been shown around the office and familiarized with his work, and then he is left to figure things out by himself. This can be improved and optimized \u2013 the use of a distance learning system (DLS) as an onboarding tool can be a good solution.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"What_can_be_improved_due_to_LMS\"><\/span><strong>What can be improved due to LMS?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<blockquote><p>LMS is short for the English term \u201cLearning Management System\u201d. We are used to the<br \/>\nabbreviation SDO, which stands for Distance Learning System.<\/p><\/blockquote>\n<h3><span class=\"ez-toc-section\" id=\"1_Automatize_the_adaptation_process\"><\/span>1. Automatize the adaptation process<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>LMS brings training to a certain standard and this allows you to automatize the onboarding process. After registering trainees in the system, a training program is automatically assigned to them. In the course of its completion, all necessary materials become available, tests are conducted to assess the knowledge and understanding of the information received. You will not need to drive a newcomer around the office and repeat the same thing over and over again. From this time, newcomers will have everything necessary \u201cat hand\u201d. The process of assigning tasks and collecting results will be performed automatically. You will only need to make necessary updates when they are required.<br \/>\nWith the help of Collaborator, employee adaptation can be launched even before the new employee appears at work for the first time. For example, he can receive an assignment in advance to fill out the necessary documents. For this purpose, a check list can be created, or an introductory course \u201cGetting to know the company and the brand\u201d can be assigned. This will help spare the first working day from clerical work.<br \/>\n<strong>Good and proven practices:<\/strong><br \/>\n\u2022 Assigning all trainees with an information program about the company \u2013 about its goals, features, management, structure, etc.;<br \/>\n\u2022 Assigning all trainees with introductory courses on their professional activities in the company;<br \/>\n\u2022 Adding control points to the program \u2013 knowledge and understanding tests, questionnaires, checklists.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Make_the_adaptation_program_individual\"><\/span>2. Make the adaptation program individual<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Successful onboarding means an individual approach to each employee. In order for newcomers to understand the goals and objectives that the company sets to them, it is important to take into account their personal and professional interests.<br \/>\nIn LMS Collaborator, you can create individual development plans (IDP) for each employee. Such a plan consists of training tasks, courses, tasks set by trainers and managers, and tasks set by the employee himself. There is a convenient way to assign an IDP basing on previously created templates. It is very advantageous for creating the lists of the same type of tasks for employees of the same position.<br \/>\n<a href=\"https:\/\/collaborator.biz\/wp-content\/uploads\/2020\/05\/33093-\u043f\u0440\u0435\u043e\u0431\u0440\u0430\u0437\u043e\u0432\u0430\u043d\u043d\u044b\u0439.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-5190 aligncenter\" src=\"https:\/\/collaborator.biz\/wp-content\/uploads\/2020\/05\/33093-\u043f\u0440\u0435\u043e\u0431\u0440\u0430\u0437\u043e\u0432\u0430\u043d\u043d\u044b\u0439.png\" alt=\"\" width=\"519\" height=\"156\" \/><\/a><br \/>\n<strong>Good and proven practices:<\/strong><br \/>\n\u2022 According to the results of internship monitoring, detect talents at an early stage and form individual tasks for them;<br \/>\n\u2022 According to the results of control points, supplement the plan with personal tasks with a trainer\u2019s approval;<br \/>\n\u2022 According to the results of the questionnaire, give an employee the opportunity to try out another professional area of work within the company.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Simplify_access_to_information\"><\/span>3. Simplify access to information<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>It\u2019s not necessary to wait until colorful interactive courses for trainees are created. While they are being developed, internship tasks can be solved with simple PDF documents and presentations. The main thing is to deliver all necessary information to the trainees in a convenient way that wouldn\u2019t be too time-consuming for them.<br \/>\nIt is important to provide a single \u201centry point\u201d, meaning that all necessary information is collected in one place. Access to it shouldn\u2019t require installation of any additional software, so that the trainee could get it anytime and anywhere. A web portal-based LMS with an interface that is adaptive to mobile devices is an ideal solution.<br \/>\nCollaborator was originally designed with this point taken into account. It supports content in all formats that an Internet browser can display. You can download existing courses or create new courses in a few clicks using various resources \u2013 videos, podcasts, presentations, animations and gamification elements. Tests and questionnaires are created to provide feedback.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Real-time_control_of_the_results\"><\/span>4. Real-time control of the results<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>It is important to see the current status of the internship process. The transition of onboarding into LMS allows you to monitor all processes. Using reports, you can determine:<br \/>\n\u2022 the progress of internship by units;<br \/>\n\u2022 problem areas in the processes to eliminate them faster;<br \/>\n\u2022 the level of knowledge of the trainees and their ability to learn quickly;<br \/>\n\u2022 the dynamics of HR metrics that would lead to making informed conclusions.<br \/>\nLMS Collaborator provides a wide range of flexible reports, including summary ones. You will have access to personal reports for each employee and group, information on their activities, status and training results. Detailed reports allow you to evaluate user behavior in the \u201ctraining mode\u201d. There are tools for generating reports in Microsoft Power BI, Google Data Studio and other business intelligence programs.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_Access_to_knowledge_on_demand\"><\/span>5. Access to knowledge on demand<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Do your employees remember everything they learned when they came to the company? Probably they don\u2019t. There are situations when it is urgent to recall some previously studied material. And digging into search engines takes a lot of extra time.<br \/>\nAll educational content in Collaborator is collected in the Knowledge Base. Training materials will always be at your fingertips. They are easy to find by searching through a catalog or by the history of training \u2013 it is a matter of personal convenience. This will be an excellent helping tool for beginners who want to allocate some of their free time for learning and reviewing something that is poorly remembered.<\/p>\n<p>The performance of new employees also depends on the way the adaptation process is organized in your company. With effective onboarding, new employees remember more information, integrate socially into the team, have a desire to work and develop. On the contrary, an inefficient adaptation process demotivates newcomers and such employees do not stay to work for the company for a long time.<\/p>","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":8601,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[281,282,51,77,110],"class_list":["post-5186","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","tag-corporatetraining","tag-lmscollaborator","tag-elearning","tag-lms","tag-onboarding"],"_links":{"self":[{"href":"https:\/\/collaborator.biz\/en\/wp-json\/wp\/v2\/posts\/5186","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/collaborator.biz\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/collaborator.biz\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/collaborator.biz\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/collaborator.biz\/en\/wp-json\/wp\/v2\/comments?post=5186"}],"version-history":[{"count":1,"href":"https:\/\/collaborator.biz\/en\/wp-json\/wp\/v2\/posts\/5186\/revisions"}],"predecessor-version":[{"id":8602,"href":"https:\/\/collaborator.biz\/en\/wp-json\/wp\/v2\/posts\/5186\/revisions\/8602"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/collaborator.biz\/en\/wp-json\/wp\/v2\/media\/8601"}],"wp:attachment":[{"href":"https:\/\/collaborator.biz\/en\/wp-json\/wp\/v2\/media?parent=5186"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/collaborator.biz\/en\/wp-json\/wp\/v2\/categories?post=5186"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/collaborator.biz\/en\/wp-json\/wp\/v2\/tags?post=5186"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}